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WHATSAPP CONSTRUCTION REPORTING

Site reporting.
Without the
busywork.

Your crew updates the WhatsApp group. Talona gathers the details into clear WhatsApp summaries and pings for you. No extra forms. No new habits.

See how it works
The update you need. Right in your messages.
TalonaWhatsApp · Site updates
WhatsApp
TODAY

What needs my attention at Bernard St?

CHANGE TO REVIEWKitchen wall moved. Approval missing.

Mark reports the Unit 3 wall moved 2 ft for a larger fridge.

Location Unit 3 · KitchenNext step Confirm the change order
↳ Site group · Mark's voice note · 14:12
Site photo attached to the framing completion update
WORK REPORTED COMPLETEUnit 3 framing is up.

Ana shared a photo. Ready for your site check.

↳ Site group · Ana's photo · 14:16

Thanks. I'll check the wall and confirm the instruction.

From the site's WhatsApp group to your WhatsApp inbox.

Group messagesPhotos & voice notesClear summariesImportant pings

Let the group chat do the reporting.

Your crew keeps the conversation going. Talona keeps the record.

The old way.

Scroll. Screenshot. Ask the group again.

B
Bernard St · Site teamMark, Ana, Pete, Dana, Talona
WhatsApp
TODAY
Pete

Any update on the kitchen wall in unit 3?

Rob

Delivery is at the south gate.

Dana

Who has the revised drawing?

12 UNREAD MESSAGES
Mark

Wall moved 2 ft for the larger fridge.

Can someone send me the update again?

The Talona way.

A key change. A finished job. One clear message.

TalonaWhatsApp · Site updates
WhatsApp
TODAY

What needs my attention at Bernard St?

CHANGE TO REVIEWKitchen wall moved. Approval missing.

Mark reports the Unit 3 wall moved 2 ft for a larger fridge.

Location Unit 3 · KitchenNext step Confirm the change order
↳ Site group · Mark's voice note · 14:12
Site photo attached to the framing completion update
WORK REPORTED COMPLETEUnit 3 framing is up.

Ana shared a photo. Ready for your site check.

↳ Site group · Ana's photo · 14:16

Thanks. I'll check the wall and confirm the instruction.

FROM GROUP CHAT TO CLEAR UPDATE

Three messages in.
One useful update out.

The same job, the same source messages. See how the conversation becomes a WhatsApp summary.

01

The crew shares in the group.

Texts, voice notes and photos from site.

B
Bernard St · Site teamMark, Ana, Pete, Dana, Talona
WhatsApp
TODAY
Mark · Framing
▂▅▃▇▅▂▆▇▃▅▂▆▃▇▅▂▅▃0:42
“We moved the kitchen wall two feet so the larger fridge fits.”
Voice note · transcript excerpt
Ana · Site leadAna's photo of completed framing in the Unit 3 kitchen

U3 kitchen, wall's up.

Pete · Superintendent

Who approved the wall move?

Talona

Talona connects the details.

What changed?
Where?
Who reported it?
What needs a check?

Source messages kept together
02

You get the useful part.

A summary in your WhatsApp conversation.

T
TalonaSite summaries & important pings
WhatsApp
TODAY
YOUR SITE SUMMARY

Bernard St · Unit 3

Change to review: kitchen wall moved 2 ft. Check the instruction and approval.

Work reported complete: framing is up. Ana's photo is ready for your review.

From Mark's voice note (14:12), Ana's photo (14:16) and Pete's question (14:18).
↳ Bernard St · Site team
WHATSAPP · TALONA nowBernard St: a change needs your review.

Unit 3 kitchen wall moved. Check approval.

Keep the update. And everything behind it.

A useful record starts with the words, photos and context from the field.

CAPTURE THE CONTEXT

Every update has a source.

A photo on its own tells half the story. Keep it alongside the messages that explain where it was taken, what changed and who reported it.

B
Bernard St · Site teamMark, Ana, Pete, Dana, Talona
WhatsApp
TODAY
Ana · Site leadAna's photo of completed framing in the Unit 3 kitchen

U3 kitchen, wall's up.

Voice notes.
Without the replay.

Talona gathers the detail from the group's voice notes, alongside the follow-up questions that give it context.

B
Bernard St · Site teamMark, Ana, Pete, Dana, Talona
WhatsApp
TODAY
Mark · Framing
▂▅▃▇▅▂▆▇▃▅▂▆▃▇▅▂▅▃0:42
“We moved the kitchen wall two feet so the larger fridge fits.”
Voice note · transcript excerpt
Pete · Superintendent

Was the change approved?

Related messages.
One WhatsApp summary.

The wall move, the framing photo and the approval question belong to the same job. Read them together in one update.

T
TalonaSite summaries & important pings
WhatsApp
TODAY
YOUR SITE SUMMARY

Bernard St · Unit 3

Change to review: kitchen wall moved 2 ft. Check the instruction and approval.

Work reported complete: framing is up. Ana's photo is ready for your review.

From Mark's voice note (14:12), Ana's photo (14:16) and Pete's question (14:18).
↳ Bernard St · Site team

Less chasing. More building.

Keep the crew focused on the job, not another reporting process.

B
Bernard St · Site teamMark, Ana, Pete, Dana, Talona
WhatsApp
TODAY
Ana · Site leadAna's photo of completed framing in the Unit 3 kitchen

U3 kitchen, wall's up.

Same group. Same routine.

The crew posts in the site's WhatsApp group as usual. Talona gathers the source updates without interrupting the conversation.

T
TalonaSite summaries & important pings
WhatsApp
TODAY
CHANGE-ORDER PING

Kitchen wall moved. Check approval.

Mark reports a 2 ft wall move in Unit 3. Pete is asking who approved it.

Next step: confirm the instruction and change-order paperwork.

Mark · 14:12: “...two feet so the larger fridge fits.”
↳ Source: Bernard St · Site team

The important part comes to you.

A change that needs your attention becomes a concise WhatsApp ping, with the source and a clear next step.

Talona

The best site report starts with
a conversation that already happened.

No extra forms for the crew. No context left in the scroll.

A WhatsApp ping. With the evidence behind it.

See the reported update, its source and what needs your review.

BUILT FOR REVIEW

Know what was said.
Check what was done.

“Done” in a WhatsApp group is a reported update, not a site inspection. Your summary keeps the original message and photo close so you can check the work before signing off.

Walk through WhatsApp reporting ↗
T
TalonaSite summaries & important pings
WhatsApp
TODAY
Ana's photo of completed framing in the Unit 3 kitchenCOMPLETION PING

Unit 3 framing is up.

Ana shared this photo. Reported complete, ready for your site check.

Ana · 14:16: “U3 kitchen, wall's up.”
↳ Source: Bernard St · Site team

I'll check it on site before signing off.

Keep the original context.

The crew's WhatsApp message stays connected to the summary: who shared it, when and what came with it.

B
Bernard St · Site teamMark, Ana, Pete, Dana, Talona
WhatsApp
TODAY
Ana · Site leadAna's photo of completed framing in the Unit 3 kitchen

U3 kitchen, wall's up.

Make changes easier to review.

Use the WhatsApp ping to spot extra work, check the source and follow your approval process.

T
TalonaSite summaries & important pings
WhatsApp
TODAY
CHANGE-ORDER PING

Kitchen wall moved. Check approval.

Mark reports a 2 ft wall move in Unit 3. Pete is asking who approved it.

Next step: confirm the instruction and change-order paperwork.

Mark · 14:12: “...two feet so the larger fridge fits.”
↳ Source: Bernard St · Site team

Start with your site.

Walk through the flow with us: your WhatsApp group, the source messages and the summaries your lead needs.

01Connect your WhatsApp group
02Gather texts, photos & voice notes
03Receive WhatsApp summaries & pings

The field and office. On the same page.

A shared record for the people who need to know what happened.

Explore Talona with your team ↗
01 / SUPERINTENDENTS

Keep the record without writing it twice.

Let your everyday site updates become the starting point for documentation, rather than another task at the end of the day.

02 / PROJECT MANAGERS

Get the context behind the update.

Follow the messages and photos behind a reported change before you call the site for the same information.

03 / OWNERS & BUILDERS

See what the site actually shared.

Review a record grounded in the field's updates, with source material your team can check and explain.

FAQ

What is WhatsApp construction reporting?

Talona gathers messages, photos and voice notes shared in your site's WhatsApp group, connects updates about the same work and summarizes them in WhatsApp messages for your project lead. Important changes become concise pings, with the source context and a next step to review.

Does the crew need to install another app?

No new app is needed for the crew's updates. They continue sending messages, photos and voice notes in their site's WhatsApp group. Book a demo to walk through connecting your group and setting up the record for your project.

What can Talona capture from a site group?

Talona reads text messages, photos and voice notes shared in the connected group. It organizes updates into a timestamped record, keeping the original context available for review. The record reflects what people share; it cannot verify work that nobody has documented.

Where do the summaries and pings go?

The workflow shown here keeps the source group and the lead's updates separate. Your crew continues posting in the site's WhatsApp group. Talona gathers those updates into summaries and important pings in the lead's direct WhatsApp conversation. Walk through your group's setup and notification requirements with us in a demo.

Can a WhatsApp message prove that a change was approved?

A message can help document who asked for a change and when, but it is not automatically a contractual approval. Talona helps preserve the source record. Your project team should review the evidence and follow the project's approval and change-order process.

How do we get started, and what happens to our data?

Book a demo and we will walk through your site's reporting workflow, setup and access requirements. Review our Privacy Policy for how Talona handles information, and contact us to discuss your project's data requirements before connecting a group. Read our Privacy Policy.

FROM YOUR WHATSAPP GROUP. TO YOUR WHATSAPP INBOX.

Your crew already sent the update.
Get the useful part.

See your site's messages become summaries and important pings.